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Office & Operations Coordinator - Baxter Restoration - Orlando, FL

Location: Orlando, FL

Type: Full Time

Min. Experience: Mid Level

Baxter Restoration is continuing to grow and we are actively searching for an Office & Operations Coordinator who is driven to help those in need through the services that we provide to our customers, both internal and external.  

Our Industry

We are a construction company that specializes in the emergency services, repair and reconstruction of properties that have been damaged by disasters such as fire, flood, and wind. Our clients are insurance companies, property managers and property owners.

Our Mission 

To provide passionate expertise and service to property owners who have suffered property loss or damage in their time of need. 

Our Vision 

To perform restoration services at the highest level and to be recognized as a leading provider in the industry. We continually invest heavily in technology and education to benefit our clients, build strong teams and create a desirable work place for employees to develop and grow. 

Click on the link below to learn a little more about our company. 

http://www.orlandodisasterrestoration.com

Job Summary

The Human Resources Generalist will support business goals and objectives while supporting the company’s mission, vision and values through all he/she does on a daily basis. And model our Core Values – RESTORE in all interactions with customers and co-workers.

o Respect

o Employee Engagement

o Sense of Urgency

o Trust & Integrity

o Old Fashioned Customer Service

o Responsive

o Eagerness to do the right thing, not the easy thing

The Office & Operations Coordinator will be responsible for overall office activities, including the reception area, mail, large purchasing requests and facilities.  They are also responsible for directing and coordinating office services and related activities, including developing and supervising programs for the maximum utilization of services and equipment. Additionally, this position will arrange internal office moves and providing arrangements for office meetings.

This role is an administrative position that supports company operations at large with focus on supporting the General Manager. It is essential that this person has the desire to cultivate strong professional working relationships with colleagues at all levels within the company.

Responsibilities and Duties

  • Responsibilities associated with managing an office of 50+ staff - some remotely located 
  • Assist in the creation of new employee work stations, working directly with IT
  • Clerical HR duties
  • Using a range of office software, including email, spreadsheets and databases
  • Managing filing systems
  • Developing and implementing new administrative systems, such as record management
  • Recording office expenditure and managing budgets as assigned
  • Organizing the office layout and maintaining supplies of stationery and equipment
  • Maintaining the condition of the office and arranging for necessary repairs
  • Managing travel for owners and executives
  • Responding to customer/vendor enquiries and complaints
  • Manages outsourced janitorial staff
  • Booking travel and accomodations as required for trainees, employees working out of home locations and ownership when attending conferences and events 
  • Coordinating office training and social events including office lunches, happy hours and dinners and parties 

Qualifications and Skills

  • 3 to 5+ years of related work experience with progressive office management responsibilities
  • Associates degree in business, management, communications or marketing preferred
  • Working knowledge of mail processes such as postage machine, FedEx and UPS
  • Outstanding phone skills and verbal acumen
  • Desire to be in a “service oriented role” , supporting the company in all activities as required
  • Must be able to impact and influence, think strategically,  execute and innovate
  • Must demonstrate “high energy” and be strong in action orientation
  • Excellent oral and written skills, with an advanced capacity for effectively developing and presenting critical information to management

Benefits and Perks

  • We provide a competitive market wage, ongoing training and development and a business casual work environment. 
  • We offer medical and dental insurance with an employer contribution - and vision, short term and long term disability, life insurance and ADD are employee sponsored. 
  • The company provides paid time off or PTO that is given on January 1st of every year. PTO is prorated for the first year of employment and then given in increments of 56, 96 and 136 hours depending on length of service with the company. 
  • Paid jury duty and bereavement leave. 
  • An "old school" holiday party.
  • 401k with employer contribution of 2% after 1 year of service.

Thank you for your interest in employment with Baxter Restoration!

We are an EOE company. 

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